Who is Who?

The following roles, presented in no particular order, are consistent with the Charity's Voluntary Policy:

A. UNITED KINGDOM TEAM:

• Chairperson: Chairs trustees meetings- a new Chair can be appointed to serve for a year or each meeting.

• Project Coordinator:
  - Drafts policies that are specific to the Aims and Objectives of the Charity;
  - Explains the prevailing realities on the ground so as to invite policy drafts from UK Volunteers, RSVP friends as well as personal friends;
  - Holds consultations via telephone and emails with UK and Rwanda teams;
  - Translate all documents and communications between Rwanda and UK teams;
  - Follows up the implementation of projects on ground with progress reported to UK team;
  - Uses trustworthy contacts in Rwanda to recruit more volunteers as the project grows;
  - Uses trustworthy contacts in Rwanda to Recruit people with special expertise such as lawyers, accountants, nurses, doctors etc... so that they can carry out, on a voluntary basis, tasks that are beyond the ability of the serving volunteers.
  - He is also the Assistant Project Coordinator: Replies to general enquiries; Updates and maintains RSVP blogs; and Communicate to Friends of RSVP about progress and vision.    
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• Secretary:
  - Takes part in policy drafting and discussions;



• - Keeps the records of agreed policies and key documents;

- Is a volunteer for on-the-ground visit.    Top.

• Assistant Secretary:


• - Takes part in policy drafting and discussions;


• - Records minutes of each meeting;


• - Organizes the agenda for trustees meetings;


• - She is also the Treasurer and: Deals with bank statements, Annual accounts and budgets, receipts, money transfers, payment of goods; Maintains the transparency policy by updating the State of Account blog monthly; Deals with correspondences pertinent to financial matters.
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• Fundraising/Publicity Coordination: Filled up by all the 3 above.


• Legal Advisor: Vacant position. This person will ensure the Charity subscribes to OSCR requirements as well as other UK and international legal obligations.
  
• Church Coordinator: Vacant Position. This dedicated person will be the first point of contact for Churches having a loving interest in the work of the charity.


• Reports/Returns Officer: Vacant Position. This enthusiastic person will compile Annual Reports and deal with Annual Returns from OSCR.


• Charity Link Officer: Vacant Position. This person will actively identify likeminded charities and will promote the exchange of information and advice.
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B. RWANDAN TEAM: Please see photo annotation here

Project Coordinator: Oversees the team; is the main point of contact; and consults with UK team on all matters of charity policies so that workable agreements can be reached by both teams.

Church Advisor: The Pastor of the Church which owns the primary school takes part in the consultation process and is involved in the monitoring process.

School Advisor: The Head teacher takes part in the consultation and monitoring process.

Parents Advisor: The elected president of the Parents' School Committee takes part in consultation process.

In addition to the Voluntary Policy, trustees are given an opportunity to complete an Engagement Form such that each individual can choose the level of participation they wish to have within RSVP:

Trustees Engagement Form with regard to Email contacts available here.

Trustees Engagement Form with regard to phone calls and mobile phone messages available here.

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